Effective Date: 11 June 2025
At Finforce (“we”, “our”, “us”), we are committed to protecting the privacy and personal data of our clients and candidates. This Privacy Policy outlines how we collect, use, store, and protect your information in accordance with data protection laws and regulations.
1. Information We Collect
We may collect and process the following types of personal information:
From Candidates:
- Full name
- Contact information (email address, phone number, address)
- CV/resume details (employment history, education, skills)
- Financial details related to compensation expectations
- LinkedIn and other professional profiles
- References and background check data (where applicable)
From Clients:
- Contact person’s name and job title
- Company name and address
- Business email addresses and phone numbers
- Role descriptions and hiring criteria
- Contract and billing details
2. How We Use Your Information
We use the personal data collected for the following purposes:
For Candidates:
- To match your profile with relevant job opportunities
- To communicate about job openings and application status
- To share your profile with potential employers (with your consent)
- To comply with legal obligations (e.g., anti-money laundering, right-to-work checks)
For Clients:
- To understand hiring requirements and suggest suitable candidates
- To manage the recruitment process and placement agreements
- To communicate regarding billing and service updates
3. Legal Basis for Processing
We process personal data under one or more of the following legal bases:
- Consent – where you have provided your explicit permission
- Contract – when processing is necessary to fulfill our agreement
- Legal obligation – for compliance with laws and regulations
- Legitimate interest – to run and improve our recruitment services
4. How We Store and Protect Your Data
Your data is stored securely using encrypted systems and secure cloud-based storage. We implement administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or loss.
We retain personal data only for as long as necessary:
- For candidates: typically, 2 years unless otherwise requested
- For clients: in line with contract and legal retention periods
5. Sharing Your Information
We may share personal information with:
- Prospective employers (only with candidate consent)
- Service providers (e.g., background check companies, cloud storage)
- Legal authorities, if required by law
We do not sell or rent your personal data to third parties.
6. Your Rights
You have the right to:
- Access and obtain a copy of your personal data
- Request correction or deletion of inaccurate data
- Withdraw consent at any time
- Object to or restrict processing of your data
- Lodge a complaint with a data protection authority
To exercise any of these rights, contact us at: sherine@finforce.co.za
7. Cookies and Website Tracking
If our website uses cookies or tracking tools, they will only collect limited technical data such as IP address, browser type, and visit duration. You may manage cookies via your browser settings.
8. International Transfers
If your data is transferred outside your country (e.g., to cloud services or international clients), we ensure appropriate safeguards such as contractual clauses or adequacy decisions are in place.
9. Changes to This Policy
We may update this Privacy Policy occasionally. The revised version will be posted on our website with an updated “Effective Date.”
10. Contact Us
If you have questions or concerns about this Privacy Policy or your personal data, please contact:
Finforce Email: sherine@finforce.co.za Phone: 012 054 5960 Address: 3 Akasia street, Piet Retief, 2380
